ONETRUST ALTERNATIVE
Full GDPR compliance.
Without the enterprise price tag.
Used by NHS trusts, Integrated Care Boards, life sciences and higher education teams across the UK
WHY TEAMS MOVE ON
Why UK data protection teams are leaving OneTrust
OneTrust was built for large enterprise teams with dedicated implementation resource and six-figure budgets. Most UK mid-market DPOs are neither.
Costs that don't fit the mid market
OneTrust enterprise licences typically run £80,000–£200,000 per year. For lean data protection teams already operating without a dedicated software budget, that conversation never gets off the ground.
Complexity that burns out small teams
OneTrust is feature-heavy by design. For teams of two or three people, navigating complex configuration, ongoing maintenance, and training staff without deep DP experience becomes a second job in itself.
Implementation that never really finishes
Many organisations have experienced OneTrust implementations that stretch far beyond their expected timescale, leaving compliance programmes in limbo and stakeholders frustrated.
SIDE BY SIDE
ProvePrivacy vs OneTrust
A straightforward comparison across the things that matter most to lean data protection teams in mid-market organisations.
| ProvePrivacy Mid-market GDPR platform | OneTrust Enterprise privacy suite | |
|---|---|---|
| Pricing | ||
| Starting price | From £8,000/year | £80,000–£200,000+/year |
| User licences | Unlimited users included | Per-user pricing |
| All modules included | ✓ No upsells | ✗ Module-level pricing |
| Hidden implementation costs | ✗ None | ! Common |
| Fit for Purpose | ||
| Built for lean DP teams | ✓ Core design principle | ✗ Requires dedicated resource |
| Staff without DP expertise can use it | ✓ Data Champions Model | ✗ Training-intensive |
| Target organisation size | 250–5,000 employees | 5,000+ employees |
| Implementation timeline | Fast, defined timescales | Often 6–18 months |
| GDPR Modules | ||
| RoPA and Data Mapping (Article 30) | ✓ | ✓ |
| Risk Management | ✓ | ✓ |
| Incident and Breach Management | ✓ | ✓ |
| DSAR Management | ✓ | ✓ |
| Board-level MI Dashboards | ✓ | ✓ |
| Policy Management | ✓ | ✓ |
| Information Asset Register | ✓ | Partial |
| ISO 27001 / NCSC CAF / NIST 2.0 mapping | ✓ | ✓ |
| Support and Partnership | ||
| Dedicated onboarding | ✓ Included | Additional cost |
| Transparent product roadmap | ✓ Regular client updates | Enterprise cadence |
| Responsive support | ✓ Direct team access | Tiered support model |
| Client feedback drives development | ✓ Collaborative model | Enterprise roadmap |
OneTrust pricing estimates based on publicly available market data. Contact ProvePrivacy for a quote tailored to your organisation.
PRICING
The pricing difference is significant
ONETRUST
typical enterprise
£80k+
per year, typical enterprise
- Per-user licensing
- Module-level upsells
- Variable Implementation fees
- Training costs
- Ongoing customisation
PROVEPRIVACY
from
£8,000
per year
- Unlimited users
- All modules included
- Fixed Implementation Fees
- Onboarding included
- Transparent roadmap
Typical saving: 80–90% versus a comparable OneTrust implementation.
WHAT'S INCLUDED
All modules. One price.
Every ProvePrivacy licence includes the full platform. No module-level decisions, no upsell conversations.
RoPA and Data Mapping
Article 30 records structured into guided workflows with automated risk identification.
Risk Management
Rate and manage risks with action tracking and automated notifications.
MI Dashboards
Real-time compliance reporting built for boards and senior stakeholders.
Incident and Breach Management
Concise logging and management of breaches and DSARs to meet ICO timescales.
Information Asset Register
Consolidate and manage information assets across the organisation.
Policy Management
Store policies and procedures, track review cycles and staff readership.
Technical and Organisational Controls
Map compliance evidence to ISO 27001, ISO 27701, NCSC CAF, and NIST 2.0.
Data Champions Model
Operational teams manage their own data whilst the DP team retains oversight.
PROVEN ACROSS SECTORS
Trusted by data protection teams across the UK
ProvePrivacy has been adopted across regulated sectors where data protection obligations are significant and budgets are constrained.
NHS & PUBLIC SECTOR
INDEPENDENT HEALTHCARE
LIFE SCIENCES
HIGHER EDUCATION
FINANCIAL SERVICES
OTHER
What is the best OneTrust alternative for UK mid-market organisations?
ProvePrivacy is built specifically for lean data protection teams in large SMEs and mid-cap organisations operating under UK GDPR. It covers the same core compliance requirements as OneTrust — RoPA, risk management, DSAR handling, breach management, policy management, and technical controls — with unlimited users and all modules included from £8,000 per year.
How much cheaper is ProvePrivacy than OneTrust?
ProvePrivacy starts at £8,000 per year with all modules and unlimited users included. A comparable OneTrust implementation for a mid-market organisation typically runs £80,000–£200,000 per year once module licensing, per-user fees, and implementation costs are factored in. ProvePrivacy is typically 80–90% less expensive.
Does ProvePrivacy cover all the GDPR modules OneTrust offers?
ProvePrivacy covers all core UK GDPR obligations: Article 30 records and data mapping, risk management, data breach and incident logging, DSAR management, board-level MI dashboards, policy management with readership tracking, information asset registers, and technical and organisational controls mapped to ISO 27001, ISO 27701, NCSC CAF, and NIST 2.0.
Is ProvePrivacy suitable for NHS and public sector organisations?
Yes. ProvePrivacy is used by NHS trusts and Integrated Care Boards, including East of England Ambulance Service. The platform is well suited to public sector data protection teams managing UK GDPR obligations with lean resource and constrained budgets.
How long does implementation take compared to OneTrust?
Initial onboarding with ProvePrivacy is typically fast and does not require a dedicated implementation team. The ProvePrivacy team manages onboarding directly and provides defined timescales for each module rollout. OneTrust implementations frequently extend to six to eighteen months for mid-market organisations.
Can staff without data protection expertise use ProvePrivacy?
Yes — this is a core design principle. ProvePrivacy’s Data Champions Model enables operational teams to manage their own data and processes without deep DP knowledge, while the central data protection function retains oversight. The platform is intentionally accessible to staff encountering data protection for the first time.
Our clients include
See ProvePrivacy for yourself
Book a 30-minute demonstration with the ProvePrivacy team.
No sales pressure: just a clear look at what the platform does and whether it fits your organisation.