ProvePrivacy as a platform is updated regularly, this page outlines the release notes and summarises the changes made in that release.
Version Numbering:
The major version number represent a significant new feature, the mid version number represents a minor functionality update or change and the minor version number represents cosmetic changes or bug fixes.
v7.3.0
Released: 19th May 2025
Enhancement & Upgrade:
- Upgrade to RDS to ensure continued security
- Separation of Knowledgezone databases
v7.2.007
Released: 27th March 2025
Minor bug fix:
- Resolves an issue affecting one user when attempting to save a data breach
v7.2.006
Released: 26th march 2025
Minor bug fix:
- Resolved an issue where a course could not be assigned to a user from User creation/update screen
v7.2.005
Released: 13th March 2025
Minor bug fix:
- Resolved an issue which was limiting the vendor search on Data Sharing screen.
v7.2.004
Released: 7th March 2025
Minor bug fix:
- Resolved an issue where Data Breaches which resulted in ‘No Breach’ were incorrectly categorised
- Resolved an issue where information banners were displayed incorrectly on some data breach incidents.
v7.2.003
Released: 5th March 2025
Minor enhancement:
- Removed the functionality which automatically added actions to a new data breach following client feedback
v7.2.002
Released: 6th February 2025
Minor bug fix:
- Resolved an issue which was failing a high risk assessment if special category data was selected
- Resolved an issue which was showing data sharing assessments as in progress when they had passed
v.7.2.001
Released: 29th January 2025
Minor bug fix:
- Fixed a bug to allow arrow button on breach screen to operate correctly
- Fixed an issue where changing a URL created a security issue
v7.2.0
Released: 29th October 2024
Minor release to add NCSC CAF framework into Controls Module and minor bug fixes
- National Cyber Security Centre, Cyber Assurance Framework added to Control Module
- Improved reliability of document loading within Policy Module
- Improved reliability of document loading within Attachment Screens
- Improved user experience when retrieving vendors on data sharing screens
- Added ability to change vendors on the transparency screen
- Fixed a bug where ‘Other Data Items’ was displayed on International Safeguards screen in some circumstances
v7.1.004
Released: 23rd September 2024
Minor bug fix:
- Fixed a bug which stopped RoPA risks showing in the risk log (impacted 1 client only)
v7.1.003
Released: 19th August 2024
Minor security release:
- Changes to database password handling to improve security
v.7.1.002
Released: 16th August 2024
Minor improvements:
- Changes to knowledgezone articles, improving links to other resources.
v7.1.001
Released: 12th August 2024
Minor improvements and bug fixes
- Consolidated options and re-worded text on Breach Consequences tab
- Consolidated options on Breach Informing Others tab
- Extended size of Consent Evidence and Data Sharing Agreement Description fields
- Aligned DSAR Target date to commence from when the Date Identity was confirmed
- Added Breach Reported to Regulator date to improve Management Information reports
- Added functionality to exit MI Module to the Main Menu by clicking the ProvePrivacy logo
- Resolved am issue where the arrows on the Breach screens were not navigating to the next page
- Resolved an issue where DPIAs could not be raised historically
- Resolved an issue where DPIA Other Concerns information was being lost
v7.1.0
Released: 1st July 2021
Minor release to add NIST 2.0 framework into Controls Module:
- NIST 2.0 framework added to Controls module
v7.0.0
Released: 2nd June 2024
Major release implementing new functionality for the Management Information Module:
- Management Information Module
- New User Type Added – MI Manager
- New User Type Added – MI User
- Dashboard access provided from within the MI Menu
- Dashboard access provided from within other modules
- RoPA dashboard
- Breach dashboard
- Data Subject Rights dashboard
- Information Request dashboard
- Risk dashboard
- Policy dashboard
- Controls dashboard
v6.0.001
Released: 23rd March 2024
Minor release implementing various security updates:
- Sentry Logs implemented
- AWS Secrets Manager Implemented
- Security fixes on API tokens
v6.0.0
Released: 3rd February 2024
Major release implementing Single Sign On, upgrades to LAMDA processes and other enhancements.
- Single Sign On implemented using the clients Microsoft EntraID services to allow user access to ProvePrivacy
- Added unique sub domains for each ProvePrivacy client application.
- Lamda upgrade for services relating to Knowledgezone SCORM files.
- Lawful basis now allows multiple selections
- Transparency Assessment now allows multiple data sources to be selected
- Resolved an issue with duplicatation in Data Management module
v5.0.001
Released: 2nd December 2023
Minor release implementing minor fixes following last release
- Changes to layout of Information Asset screen to simplify the workflow
- Fixed issue with creation duplication issue with departments
v5.0.0
Released: 5th November 2023
Major release implementing changes to Data Management Module to collect Information Assets and adding data retention lookup.
- New Data Management menu screen added
- New Data Management overview screen added
- New Data Retention overview screen added
- New data retention schedule look up added utilising NHS and University retention schedules
- Database structure changes to support Information Assets
- Changes to vendor matching to avoid duplication
- Company Manager can now change users names and email address
- Job Title field extended to 100 characters
- Depatment Name field extended to 100 characters
- Department Description field extended to 100 characters
- Activity Name field extended to 100 characters and widened on screen
- Name of Third Party field extended to 100 characters
- Consent evidence location field extended to 100 characters
- Data Management – Vendor name fields extended to 100 characters
- Data Management – Application name fields extended to 100 characters
- Data Sharing – Organisation Name field extended to 100 characters
- Data Sharing – Transfer Name field extended to 100 characters
- Data Sharing – Contract Description field extended to 100 characters
- Data Sharing International Transfer Description field extended to 100 characters
- Data Sharing – Security Assessment Description field extended to 100 characters
- Contract exists field changed from No to No/Not Known
- Rationale added to Public Interest and Legal Obligation lawful basis
- RoPA Excel report extended
- Cosmetic changes to options on Information Request (FOI) screens
- Cosmetic changes to Information Request (FOI) closure email
- Options added to ‘Who are the data subjects’ to support Academia
- Options added to ‘Data Usage’ to support Academia
- Rename ‘Remediation Plan’ to ‘Associated Risks’ in Breach and Data Subjects Rights module
- Breach target date calculation corrected so it is based upon ‘date identified’ rather than ‘date reported’
- Actions can now accept historic date for actions closed in the past
v4.0.0
Released: 7th May 2023
Major release implementing the Information Request Module (FOI)
- Information Request Module implemented
- New User Type added – FOI Manager
- New Information Request Menu screen
- New Information Request Management screen
- Updates to Incident Reporting menu to allow 3rd Party Request, Data Breach and Data Subjects Risghts to be selected separately
- New Information Request emails added
v3.2.002
Released: 30th January 2023
Minor changes to support NHS clients
- Vendor / Organisation field extended to 75 characters
- Options added to ‘Who are the data subjects’ to support NHS
- Options added to ‘Data Usage’ to support NHS
v3.2.002
Released: 1st November 2022
Implemented changes to the Knowledgezone module
- Provided access to all ProvePrivacy users to the Knowledgezone tutorials section
- Provided access to all ProvePrivacy users to the Knowledgezone knowledge base section
- Changes to button colours to match ProvePrivacy platform
- Restructure of Knowledgezone landing page
- Restructure of My Courses page
- Restructure of Videos page
- Minor changes to Knowledgezone email format
v3.2.001
Released: 26th June 2022
Improvements and new functionality added into the Controls module
- Implemented ISO 27001:2002 Controls in Controls Module
- Changes to Evidence Description in Controls Module
- Resolve issues in assigning courses with Knowledgezone
- Resolve issue with reporting containing limited records
- Improve password security options
- Enabled users to re-open incidents
- Enabled clickable URL’s in location fields
- Applied changes to ensure consistency across Attachments screens
v3.2.0
Released: 25th March 2022
Additional Feature Release
- New development to allow Risks to be linked to Controls
- Implement data retention rules relating to company deletion, user deleteion and client file deletion
- Improve management of user passwords by a ProvePrivacy administrator
- Implement a demonstration platform
- Implement a Client trial platform
- Cosmetic changes to menu options
v3.1.0
Released: 13th October 2020
Additional Feature Release
- Added functionality to the Data Sharing screens to allow multiple vendors
- Allowed sharing of vendors across multiple activities
v3.0.0
Released: August 2020
Major implementation of New Module:
- E-Learning module
- E-Learning available as a separate system
v2.1.0
Released: May 2020
Improved Functionality Release
- Group Company functionality added with the ability to add subsidiaries
v2.0.0
Released: January 2020
Major implementation of new modules:
- Risk Module
- Data Breach Module
- Data Subject Requests Mosule
- Policy Module
- Technical and Organisational Controls Module
v1.0.0
Released: October 2018
Initial Release, minimal viable product:
- Record of Processing Activities Module
