Executive Summary
Navitas, a global education provider operating across 18 countries, implemented global privacy automation through the ProvePrivacy data protection compliance platform which supports the transition to a centralised compliance framework. By adopting a hub and spoke governance model, the organisation supports regional privacy leads managing sensitive data. This approach supports the maintenance of a Record of Processing Activities (RoPA) and integrated breach management, providing enhances organisational visibility into privacy risk management across the business.
Quick Facts: Navitas Data Privacy Transformation
- Organisation: Navitas (Global Higher Education)
- Operational Scale: 18 countries and over 100 campuses
- Data Entities: Personal, academic and operational information
- Regulatory Frameworks: EU GDPR, UK GDPR, Australian Privacy Act, Canada PIPEDA
- Key Solution: ProvePrivacy data protection and privacy management platform
- Governance Model: Hub and Spoke with regional Data Champions
- Implementation Status: Phased implementation underway across priority regions
How does a Hub and Spoke model improve global data governance?
The ProvePrivacy data protection platform facilitated a move towards a more distributed governance approach through a hub and spoke governance model. In this structure, a central data protection team provides oversight while regional Privacy Leads (or Data Champions) support local management of relevant privacy activities. This approach ensures that divisional privacy managers, even those with limited technical experience, can use the intuitive interface of the ProvePrivacy platform to maintain compliance standards locally.
How did Navitas automate its breach management and RoPA processes?
Navitas utilised the ProvePrivacy software to support the standardisation of privacy record-keeping through a centralised digital platform for Breach Management. This move introduced a standardised reporting form, ensuring that all data incidents are captured and assessed using a consistent, structured approach.
Furthermore, the team used the platform to build a living Record of Processing Activities (RoPA). This RoPA has been implemented as part of a phased roll out across priority regions, supporting improved visibility of data processing activities.
What measurable impacts did automated privacy management have on the organisation?
The transition to the ProvePrivacy delivered several quantifiable benefits:
- Enhanced Board Reporting: The platform provides a visual representation of compliance status, enabling the data protection team to present more consistent insights into privacy governance to the board.
- More Efficient Onboarding of Digital Processes: The migration from legacy systems to the ProvePrivacy centralised platform was completed efficiently, supporting earlier visibility of privacy-related information.
- More Proactive Risk Management: By centralising risk monitoring, the organisation moved toward a more structured and proactive approach to privacy governance.
Why is simplicity a strategic advantage in privacy compliance?
The Navitas case study demonstrates that for large-scale digital transformations, simplicity is essential for high user adoption. By removing the complexity often associated with traditional enterprise privacy software, the ProvePrivacy platform supports consistent data entry across disparate divisions. This model is particularly effective for organisations facing challenges with decentralised processes, as it helps embed privacy management into day-to-day operations.
How ProvePrivacy can help
ProvePrivacy enables education providers to overcome compliance concerns by replacing distributed approaches with a centralised, Hub and Spoke compliance framework. As demonstrated in the Navitas case study, our platform supports regional teams in managing privacy activities locally, while enabling organisation-wide visibility to inform oversight and decision-making. By automating complex tasks like Breach Management and RoPA rollouts, the platform supports scalable and sustainable privacy governance.
Contact ProvePrivacy today to discover how we can streamline your institution’s global compliance journey.
Find out more about Navitas
- Navitas Home: https://www.navitas.com
